Data Protection

Commitment to the protection of personal data

The protection of the personal data of our customers is important to us. A breach of data protection can lead to a loss of confidence on the part of the customers and the public and endanger the organisation of events. Therefore, we act in accordance with the European General Data Protection Regulation (GDPR) and the Federal Act on Data Protection (FADP), insofar as the respective provisions apply in individual cases.

In addition to this data protection declaration, reference is made to the online data protection declaration

Responsible persons, contact details

For the collection and processing of personal data within the framework of the event, the European Fuel Cell Forum AG, Obgardihalde 2, CH-6043 Luzern-Adligenswil, Switzerland, the responsible body (in particular within the meaning of Art. 4 Para. 7 of the General Data Protection Regulation (GDPR)and the Federal Act on Data Protection (FADP), insofar as the respective provisions apply in individual cases). 

Depending on which third party company carries out the timekeeping, all customers must open an account with this company. For data processing regarding the account, the third party company that carries out the time measurement is the responsible party and the data protection declarations and general terms and conditions of the respective third party company apply.

Outsourcing of data processing (order processing)

Companies who work for us on behalf of us for the organisation and execution of events, the processing of registrations (online, offline), the administration of participants' data, collection, timekeeping, results service, start number processes, participant recruitment and information process the data on our behalf and for our purposes. According to the law, we are obliged to control the data processing by these companies and to oblige them not to process the data for their own purposes or to pass it on to unauthorised third parties.

Legal Basis

The legal basis for the processing of personal data is Art. 6 para. 1 lit. a GDPR or Art. 13 para. 1 FADP. If the data are processed for the fulfilment of a contract with the data subject, including pre-contractual measures, the legal basis is Art. 6 para. 1 lit. b GDPR or Art. 13 para. 2 lit. a FADP. If the processing is necessary to protect a legitimate interest of our company or a third party, Art. 6 para. 1 letter f GDPR or Art. 13 para. 1 FADP serves as the legal basis for the processing. This applies, for example, to marketing, provided you have not objected to the use of your data for marketing purposes.

Data processing for own marketing purposes

We may use your information to provide you with information about other current events. By subscribing to our newsletter, you agree to receive it and to the procedures described below. We will only send newsletters, e-mails and other electronic notifications containing advertising information (hereinafter "newsletters") with the consent of the recipients or a legal permission. If the contents of a newsletter are specifically described within the scope of registration, they are decisive for the consent of the user. The newsletter of the European Fuel Cell Forum AG contains information about our services, products and our event as well as the possibility to register and also information from third parties. The registration for our newsletter takes place in a so-called double opt-in procedure. This means that after registration you will receive an e-mail asking you to confirm your registration. This confirmation is necessary so that no one can log in with other e-mail addresses. To subscribe to the newsletter, simply enter your e-mail address. Optionally, we ask you to state your surname, first name and gender in order to address us personally in the newsletter.

The newsletter is sent by the mail service provider "MailChimp", a newsletter delivery platform of the US provider Rocket Science Group, LLC, 675 Ponce De Leon Ave NE #5000, Atlanta, GA 30308, USA. The privacy policy of the shipping service provider can be viewed here: The Rocket Science Group LLC d/b/a MailChimp is certified under the Privacy Shield Agreement and thus offers a guarantee to comply with the European data protection level. The dispatch service provider is used on the basis of our legitimate interests according to Art. 6 Para. 1 letter f GDPR and an order processing contract according to Art. 28 Para. 3 S. 1 GDPR. The shipping service provider can use the recipient's data in pseudonymous form, i.e. without assignment to a user, to optimize or improve its own services, e.g. to technically optimize the dispatch and presentation of the newsletter or for statistical purposes. However, the shipping service does not use the data of our newsletter recipients to write them down itself or to pass the data on to third parties. You can cancel the receipt of our newsletter at any time, i.e. revoke your consent.

You will find a link to cancel the newsletter at the end of each newsletter.

Data economy and data storage

We only process as much data as is absolutely necessary for the intended purpose. We keep your data for the duration of the statutory limitation period (i.e. usually 10 years). We delete data no longer required, provided that there are no legal storage obligations to the contrary or we are entitled to keep the data on the basis of another legal basis or a predominant own interest. If you have subscribed to a newsletter, if you unsubscribe, we may store the e-mail addresses you have unsubscribed for the statutory period of limitation on the basis of our legitimate interests before we can delete them in order to be able to prove a previously given consent. The processing of these data is limited to the purpose of a possible defence against claims. An individual application for cancellation is possible at any time, provided that at the same time the former existence of a consent is confirmed.

Disclosure of data to third parties

We only pass on personal data to third parties (photo service, timepieces, newspapers, TV stations, Internet services, etc.) who contractually undertake to process the data only for a specific, precisely defined purpose and not to pass it on to unauthorised third parties (e.g. the delivery of advertising in the starting package or the delivery for advertising mailings).

If we are legally obliged to do so, we obtain the consent before passing on personal data to third parties who process the data for their own purposes (the provision of their own services) when registering.

If permitted by data protection law, we assume your consent for the disclosure of your personal data such as surname and first name, private address (street, postcode and city), date of birth and e-mail address to partners (e.g. photo and video service), provided that you do not prohibit the disclosure of the data through a notification to the postal or e-mail address indicated: European Fuel Cell Forum AG, Obgardihalde 2, CH-6043 Luzern-Adligenswil, Switzerland, +41 44 586 5644, These partners may use the data for their own services or advertising purposes and, in the case of sponsors, for specific addresses campaigns, agreed in advance with the organizer, in connection with the event. You can revoke your consent to the transfer of data to third parties at any time.

Rights Concerned

You have the right to request information about what data about you is being processed. They also have the right to request the rectification, cancellation or limitation of the processing of their data and, where applicable, the right to data transferability. You can also object to the data being used for marketing purposes. These rights exist insofar as no legal retention obligations or other legitimate interests conflict with the request. You also have a right of appeal to the competent data protection supervisory authority, if this applies to you. You are entitled to revoke your consent to data processing at any time. Your rights can be found under: European Fuel Cell Forum AG, Obgardihalde 2, CH-6043 Luzern-Adligenswil, Switzerland or at

Data integrity

We take appropriate technical and organisational measures to protect the data of our customers, especially against intentional or accidental destruction or falsification and against access by unauthorised third parties. If the data is processed by an outsourcing partner such as TrackMaxx we ensure that they comply with the requirements of data security, constantly monitor and improve.

This version of the Privacy Policy is an automated translation The German version is valid. If you have any questions, please contact us.

November 2019